University Data Sharing Agreement

A data sharing agreement is required for the transmission of academic data to third parties and you may need to contact the Information Compliance Unit to ensure that data transfers comply with data protection requirements and university policies. The university favors a clear legal contract, usually supported by a data processing schedule, as this allows us to be aware of the respective obligations and commitments. The OIC has issued guidelines for organizations that use contracts under the GDPR: a data sharing agreement is a formal contract that clearly documents what data is shared and how the data can be used. Such an agreement is intended for two purposes. First, it protects the Agency that provides the data and ensures that the data is not misused. All reported data must be aggregated and must not display personal data, unless this has been authorised by the owner or his/her alternate. Data exchange also promotes accountability and transparency, allowing researchers to validate the results of the other. Finally, data from several sources can often be combined to allow comparisons across national and departmental boundaries. It is important to recognize that the process of setting up data-sharing agreements varies from country to country, as does the type of data shared and the agencies that share the data. Data exchange is an important way to increase the capacity of researchers, scientists and policy makers to analyse data and translate it into meaningful reports and knowledge. Data sharing discourages duplication in data collection and fosters varied thinking and cooperation, as others are able to use the data to answer questions that the original data collectors may not have considered. The following links provide instructions on what information should be included either in a contract or in a data sharing agreement. For all data transmissions involving the transfer, processing or storage of Qsis data, both internally and externally with a third party, you should contact Qsis Governance directly for further advice.

Any ad hoc analysis or any other use of the data not specified in this agreement is not permitted without the prior written consent of the owner. A key element of the GDPR is the “right to information”, which implies the obligation for organisations to provide “fairly processed information” in general through a data protection declaration. It also highlights transparency on how personal data is used and you should inform people if their information is shared with other organisations. Contracts / Data Processing Agreements – Obligation for the processor to delete or return all personal data to the controller, as requested at the end of the contract. The security of the transformation must be ensured in accordance with Article 32 of the GDPR. There are two legal mechanisms to clarify roles, responsibilities and expectations regarding the sharing of data with third parties: the university may have to disclose this information to third parties, either by legal obligation or by choice, but it is nevertheless responsible for protecting the rights and privacy of the people who have entrusted us with their personal data. We need a legal agreement with the third party to fulfill this obligation. The General Data Protection Regulation (GDPR) does not introduce new requirements of the Data Protection Act (GDPR). However, the financial and regulatory consequences of non-compliance have increased significantly and the GDPR sets the responsibility for any abuse/loss of data at the university (as the data controller).

The university also needs a clear record of all data exchange agreements if a person chooses to use some of their new rights under the GDPR, such as for example. B the `right to be forgotten`. . . .

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